Receptionist – mayfair

luxe

#1

A well respected financial firm is seeking a Receptionist to provide a first class service to staff and visitors alike. The role will also include administration, management and ensuring the smooth running of the office. This is a great opportunity for a hands-on receptionist as no days will be the same.
Salary – £25,000 per year
Location – London – Mayfair
Position – Full Time – Monday to Friday 9 am to 6 pm

Responsibilities:
First class customer service, providing a great reception experience to staff and visitors.
Working to support various function in the business with admin duties.
Operating a switchboard in a warm, confident and happy manner.
Reservation of meeting rooms on a computerized meeting room booking system.
Liaising with the PAs, Global Head of HR and executive directors
Assisting in booking, coordination, and preparation of meeting rooms via a booking system
Booking catering facilities – organizing lunches and liaising with the catering team.
Having an eye for detail and checking rooms are perfect each time.
Manage various tasks across departments.
Booking couriers, management of Royal Mail and vending services.
Ensure office supplies are maintained, including restocking.
Assist with management of kitchen consumable stock.
Clearing and preparing meeting rooms at the beginning and end of each day.
Setting up refreshments and catering to meeting rooms as requested.
Assist with the planning and organization of company events as requested.
Ensure the day-to-day smooth running of the office.
Responsible for the management of Health and Safety for all employees, contractors, and visitors.
Offer a dedicated point of contact for facilities management and take ownership of all the company facilities needs.
Responsible for revision and testing of the Business Continuity Plan.
Ensure effective contract management.

Key Qualifications:
Well developed organization and time management skills.
Good IT skills, specifically Microsoft Office.
Excellent attention to detail.
Ability to work efficiently and accurately to deadlines.
Experience of switchboard and reception operations.
Strong communication and presentation skills both written and verbal.
Excellent interpersonal skills.
Confidence and resourceful.
Ability to act on initiative.
Excellent English communication – verbal and written.
Discreet and trustworthy at all times.
Strong time management and organization.
Experience of managing and delegating effectively.
Team player.
Financial services experience.

To be considerate for this position you must apply with a minimum of two references to be checked, up to date cv (Word version) and with relevant experiences as well as a copy of your passport.